Archiving and Retention in Episerver Content Cloud

High Score Labs News   •   Mar 8, 2021

Most proactive organizations have strict archiving and retention policies, and a practice linked to most of these policies is the storage of earlier versions of content. This implies that records are kept each time alterations are made on pieces of content. Is there a need for this? Well, these records are kept for future references. Sometimes an auditor might request earlier versions to get his job done.  

    Episerver content cloud is one of the few CMS that wouldn’t save the latest versions of content on top of earlier versions. Instead, it will save each version in a way that allows users to spot the differences between different versions.

Episerver understands that it’s sometimes a challenge for organizations to live by their rules. Especially when it comes to archiving and retention; therefore, Episerver Content Cloud has a set of flexible tools designed to help organizations implement their archiving and retention policies.

Episerver tools to help organizations adhere to their archiving policies. 

  • Permission Model

 This model does not support the idea of deleting content and not having access to it forever. The permission model can unpublish content instead of removing it permanently. To unpublish content, this model will change the expiry date of the content to the moment. It is also worthy to note that Episerver Content Cloud does not delete from the UI. All it does is move content to trash. 

  • Trash Bin

   Episerver Content Cloud has a trash bin – a home of deleted content. As expected, content deleted can be recovered from the trash bin. Although editors can trash content with ease, editors can not directly recover content from the trash bin. There is a way out – seek the administrator’s help. 

    There is a setting that automatically deletes content in the trash bin after 30 days of its arrival. However, users can decide either to activate this setting or not. Users can also decide to activate the setting and specify a timeframe longer than 30 days. 

  • Schedule to publish and unpublish

 Episerver content cloud allows organizations to plan when they want to publish content. They also have a chance to choose an expiry date for every published content. The publication will be automatically withdrawn on the date of expiry. Well, those conversant with a wide range of cms platforms may easily assume that “Schedule to publish and unpublish” tool is not unusual. However, when we look at the fact that you can specify an archive location, its uniqueness will be apparent. 

  • Tracking editor behavior

 Episerver content cloud has a system designed to keep records of every system activity. These activities may include alterations made by editors, deletions, and approvals. Even when you are the administrator with the power to recover or delete items from the trash bin, the changelog will accurately record every action you take.

Most organizations have archival and retention policies that are peculiar to their mode of operation. Episerver content cloud, on the other hand, has various flexible tools to help them act by their policies.

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